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Eagle’s Nest Camp Preliminary Covid-19 Summer Plan

(Updated April 28, 2021)

As summer approaches we are growing more and more excited about welcoming campers back to Eagle’s Nest this summer!  After a very challenging year, we know the kids really need camp right now. We are happy to be able to provide an opportunity for children to get outside, be with friends, relax and have fun! Although camp will look a little different this summer as we work to mitigate risks, we know that it will also be meaningful. 

Throughout the year we have worked diligently to create plans that are in line with guidance and recommendations from the NC Department of Health and Human Services (NCDHHS), the Centers for Disease Control (CDC), the American Camp Association (ACA), and the Transylvania County Health Department. This week we received the latest guidance for summer camps from the CDC. We expect to receive up-dated information from the American Camp Association and the state of North Carolina in the next two weeks. As we have all learned throughout the last year, guidance coming out is fluid and so policies and procedures are subject to change as new information becomes available. What we have learned and the guidance that we have received show us that we will need to continue to practice Non-Pharmaceutical Interventions (NPIs) like mask wearing, distancing and good hand hygiene. 

Following are some of the provisions we are enacting to ensure we have a happy and healthy summer:

Before Arriving to Camp:

Should your child attend camp or Hante this year: We recommend that you consult with your medical provider if your child or a member of your household is at higher risk for COVID-19 complications to assess the risk of attending camp. Families who are not comfortable with the increased risk of contracting Covid-19 should not attend camp this summer.

Quarantining: To help reduce the risk of COVID presenting in our residential program, we ask that campers and staff practice COVID safe behaviors during the 14 days leading up to arrival.

Participants should avoid visiting people outside of their home or attending social events and mass gatherings. Trips into public or participation in other summer programs by campers should be as limited as possible, and masking/distancing recommendations should be followed by campers and family members at all times outside of the home.

Testing: Participants and staff will need to arrive to campus with a negative PCR test that was taken within 72 hours of arrival at campus.

Eagle’s Nest has partnered with a Covid testing company (Grapefruit Testing) which will provide testing and support at no cost to families (your family’s insurance will be billed by the company and if the coverage is denied the company will submit the bill for CARES Act coverage). These test results will be recorded in a Dashboard which will be provided to camp families through Grapefruit. We HIGHLY RECOMMEND using this company, but families may opt to test with a different lab.  If you so choose, you will need to upload your camper’s PCR test results to CampDoc as soon as you receive it. Additionally, 5-6 days following arrival at campus, staff and campers will be given a second PCR test.

Screening: All campers and staff will be required to complete a daily Health Monitoring Screening Form for 14 days prior to arrival at campus.

This form will require participants to record daily temperature readings, respond to questions related to possible Covid exposure, and indicate the presence of any symptoms related to Covid. This form is electronic and linked to campers’ health forms in CampDoc.

Participants and staff will not be permitted on campus without a negative PCR test within 72 hours of arrival and completing 10-day Health Monitoring Forms in CampDoc.

Arrival, Drop off, and Closing day:

Camper drop off this summer will be a “drive thru” experience.

Parents and guardians will stay in their cars and drive with their campers through designated stations.

Drop off and pick up will occur between 9:00 AM and 12:00 PM on opening day using the following schedule:

Last names: 

A- G: 9:00 – 10:00          H -O: 10:00 – 11:00            P- Z: 11:00 – 12:00

Arrival will include a screening and temperature check as well as an opportunity to speak with a member of our Health Hut Staff. If a camper registers a temperature of higher than 99.5, the camper will not be allowed to be dropped off. The family will need to coordinate next steps with the Camp Director.

Luggage will be unloaded directly from your car and transported to your camper’s cabin by Camp Staff.

Please have everything packed into a trunk or suitcase, a day pack and a laundry bag and well labeled. Do not have any loose items that could easily be lost in transit. Campers can carry their pillow with them to the cabin.

Please keep medications separate from luggage and packaged in accordance with our standards as outlined in our Parent/Guardian Manual

When you stop at the Health Hut station, you will hand the Health Hut staff your camper’s medication.  Our Health Hut Staff is always available by phone should you have any questions at 828-877-4349.

Closing day procedures will be similar to opening day.

While at camp:


Following guidance from the American Camping Association (ACA) and CDC, we will be cohorting campers into smaller groups to help mitigate Covid risks. Campers will be part of a cabin family. Campers in a cabin group will not be required to be masked or socially distanced at all times. Outside of this cabin grouping, campers will be part of a larger bubble that includes two other cabins and will be referred to as a “Forest.”  Campers will engage in activities within this wider Forest group where they will be required to be masked, practice social distancing, and be outdoors as much as possible.  

Campers will dine with their cabin cohort outside, under tents, and in the dining hall to allow for ample space between cohorts.  

Based on the level of risk and community spread levels within the county, we plan for some camp-wide activities and events which will be masked, socially distanced, and outdoors. All guidelines related to cohorts and Forests are subject to change should community spread of the virus reach a certain level resulting in stricter campus-wide Covid precautions.

Daily Health Screenings:

We will be conducting daily health screenings of all participants and staff while camp is in session.  Daily health screenings will include temperature readings of each camper and staff member, and questions pertaining to Covid symptoms.  

We are also intensifying our cleaning and disinfection procedures and increasing ventilation in our cabins and lodges on campus. 

Mask Wearing:

We will require campers and staff members to wear masks when with people outside of their cabin group if physical distancing of 6 feet is not possible, and when inside any closed buildings or vehicles. Masks will not be required in cabin groups or while eating, sleeping, or participating in water sports. Please be sure to pack 5 – 7 two-layer cloth masks and / or a pack of disposable masks with sufficient quantities to last the entire session.

On-Campus Covid-19 Probable Case or Positive Diagnosis:

Should a camper or staff member present symptoms of Covid, we will isolate the individual in a predetermined space on campus and give them a rapid antigen test, which we will stock in our Health Hut, followed by a PCR test.  Upon any positive test result(s), we will continue to isolate the camper or staff member, and their parent or guardian will be required to pick up the camper within 24 hours of being contacted.  All members of that staff or camper’s cohort will then be isolated and be given rapid antigen tests. The Camp Director will reach out to all families of those participants to keep them updated on the situation. We will consult with our local health department for tracing and testing procedures.


While we are not able to require all of our staff members and eligible participants to receive vaccines, we are HIGHLY ENCOURAGING them to do so.  If your participant is eligible for a vaccine, please look into getting them fully vaccinated at least two weeks prior to arrival at camp.  We are asking that participants and staff upload their Covid-19 vaccine card as part of their health forms in CampDoc.    


We recognize how challenging the last year has been.  We know that as exciting as it is for you to be able to send you child to camp, it may also be difficult for your, and fore them.  As always, we work to create a community that is safe and supportive–Physically and emotionally.  Please reach out to us to share information that might be helpful, to discuss concerns, to check-in on how things are going once your campers are with us…. We’re partners and need to work together.   

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