registration and Financial FAQs

Below are responses to some frequently asked questions about financial information related to Eagle’s Nest Camp.  

Financial Information FAQs

Do you offer financial assistance or scholarships?

A portion of our participants are awarded Camp/Hante Scholarships called Camperships.
This funding is given with consideration to the family’s need and the child’s desire for a Camp or Hante experience. For any questions about Camperships, please contact our Camp/Hante Registrar, Molly Herrmann by email at or by phone at 336-761-1040.

There are two application deadlines for Camperships:

  • Round 1: postmarked by December 1st; awards will be confirmed in January.
  • Round 2: postmarked by February 28th, as well as applicants who did not receive Campership awards during Round 1; awards will be confirmed in March.
  • After February 28th we will accept financial aid applications on a rolling basis and will award aid as able according to availability. If you are interested in applying please do so as soon as possible following the outlined steps.

To request a Campership please submit the following three items:

  1. Camp or Hante Application Form or apply online on
  2. Deposit of $150 per child** (paper applicants – please send check or money order with your registration form; online applicants – please use a credit card to make your deposit when you submit the online registration)
  3. Campership Request Form
  4. Send the completed Campership Request Form and proof of income to our Camp/Hante Registrar, Molly Herrmann at prior to the deadlines listed above.

You can also mail in your completed Campership Request Form and proof of income to:
Camp Registrar
Eagle’s Nest Camp
P.O. Box 5127
Winston-Salem, NC 27113-5127

While Campership applications submitted before the December 1st and February 28th deadlines will receive first priority, we continue to review all incoming applications for financial aid.

**Note: Deposit is refundable if Campership is not granted or insufficient Campership is granted. Once a Campership is accepted the Eagle’s Nest refund policy is in effect.

What is Included in Tuition?

The tuition fees include all meals and activities, such as riding, rock climbing, whitewater paddling, laundry, and airport transportation to and from Asheville, NC. Transportation to and from airports other than Asheville, NC will incur an additional fee.

Are there additional costs for special programs?
  • Some Hante Adventures require airfare.
  • For all Camp and Hante participants, an additional amount will be recommended for the canteen account, etc.
  • Transportation to and from airports other than Asheville, NC.
When is full payment due?

Camp and Regular Hante have 50% of the full tuition balance due by February 1st and the remaining balance due March 1st of the year attending Camp or Hante. For any registrant after March 1st, tuition payment will be due in full three weeks after registration.  Families whose payments are returned for insufficient funds will be charged a $20 fee to cover bank and administrative fees.

Are payment plans available?

Payment plans are available for campers registering prior to April 1st.  Payment plans can be set up via your camper’s Account in  To set up a payment plan, go into your camper’s profile on and click on “Account” and then click the button “Set up Payment Plan.”  All payment plans must be completed by May 15th for that camp season.

What is the deposit to register for a Camp, Junior Counselor, or Hante Adventures?

All Camp and Hante Adventures require a $450 deposit of which $100 is non-refundable. Deposit is due with application submission to hold a space. $350 of the deposit is refundable until February 1st of the year attending Camp or Hante, unless otherwise specified for select (*) Hante Adventure and Junior Counselor (JC) applicants.

What is the deadline to apply for a Hante Adventures?

Select Hante Adventures marked with an asterisk (*) have an application deadline of November 15th before the year attending Camp, with rolling acceptance beginning after November 15th. Select (*) Hante Adventures also have a 50% non-refundable deposit due upon acceptance into the program. The remaining tuition balance is due February 1st and is non-refundable. Due to the costs of running Select (*) Hantes, Early Bird discounts will not be offered to applicants applying to a Select (*) Hante.

What is your refund policy?

After February 1st of the camp year, and prior to the beginning of the session the camper is registered to attend, there is no refund for early withdrawals, late arrivals, or no-shows. Withdrawal for any reason prior to February 1st of the the camp year, all tuition paid minus a $100 administrative fee is refundable.

Eagle’s Nest Camp highly recommends the purchase of travel and tuition insurance that provides coverage for cancellation for any reason.  Trip insurance is inexpensive and could save you a great deal of money.  Trip insurance can be purchased via your camper’s profile on under Protection Plan. Details on the CampDoc Protection Plan.

Should we be unable to open a program or session due to a force majeure event, as outlined in our application form, we will refund tuition monies paid less the non-refundable deposit ($450). Please refer to our application form for further details.

What discounts do you offer?
  • Early Registration: Enroll before September 30th(end of summer) to receive 5% discount. (Does not apply to *Hante Spain or *Hante Boundary Waters applicants.)
  • Sibling Discount: Families who have more than one child attending Camp or Hante receive a 5% discount for each sibling beyond the first.
  • OA Discount: Outdoor Academy alumni will receive $400 off a Hante session for the summer immediately following the OA Semester attended OR $200 discount if applying for a Hante the following year.  Applications must be submitted by  February 15th to receive the discount.
  • Referral Discount: The recruitment of a new participant entitles the recruiter to a discount based on the Session the recruited camper is attending.  You will receive a discount of $300 for recruiting a camper to Session 1, $400 for recruiting a camper to Sessions 2 or 3, and $200 for recruiting a camper to Session 4.
  • Transylvania County Discount: 25% discount for campers who reside in Transylvania County.
Do you require medical insurance coverage for all participants?

Eagle’s Nest requires all campers to be covered by medical and health insurance while attending Camp or Hante programs. We also highly encourage families to consider purchasing travel and tuition insurance.  These can be purchased via the Protection Plan under your camper/participants profile.


Questions about how to register? Please email us at or call us at 336-761-1040.